Youth Protection and Certification

Rotary District 5340 Youth Certification Instructions

• Volunteers who participate in but do not organize and/or administer Rotary Youth Programs (e.g., RYLA Facilitators, YE Volunteers, Interact Advisors, or school reading program volunteers) must take the CA Volunteer training. Go to https://mandatedreporterca.com/; click on Register/Sign In; click on Sign Up; click on Volunteers; click on Next; finish the registration process; and complete the Volunteers training. You will receive a Certificate upon completion of the training. Email your Certificate to the District Youth Protection Officer at YPO@rotary5340.org.
• Volunteers who are organizers and/or administrators of Rotary Youth Programs (e.g., District or club committee members for RYLA, YE, Interact, or school reading programs) are Mandated Reporters and must take the CA Mandated Reporter training. Go to https://mandatedreporterca.com/; click on Register/Sign In; click on Sign Up; click on General Training; click on Next; finish the registration process; complete the General Training; and take the test. You can download a Certificate upon passing the test. Email your Certificate to the District Youth Protection Officer at YPO@rotary5340.org.

• Click here to download the DOJ Request for Live Scan Service Form BCIA 8016.
• Complete only the Applicant Information section of the Form (ignore the Billing Number and Misc. Number), sign the form, and date the form.
• Do not modify any other information on the Form.
• Because Rotary is a not-for-profit organization, the DOJ waives its fee for the background check. The FBI criminal history records check fee is $15. The total fee you should pay at the time your fingerprints are taken is $15 plus the fee charged by the Live Scan operator you select. Live Scan operator fees are not set by law and may vary widely. Typical fees in San Diego are $20 to $30 but may be twice that or more. It is advised that you call ahead to verify the fee that will be charged. To locate a Live Scan operator whose fees you are willing to pay, go to https://oag.ca.gov/fingerprints/locations, click on your county, search for $20, then $21, then $22, etc., until you find a location and fee that meet your needs.
• Take page 1 of the Form to the Live Scan operator of your choice along with your Driver’s License and method of payment. Some Live Scan operators require cash for some or all of the payment, so check before you go. You must go to a Live Scan Operator located in the State of California. Out of state Volunteers must come to California to have their fingerprints taken even though their state may have Live Scan operators.

• You will need to have your driver’s license, Social Security Number, and a credit card before beginning this process.
• The typical cost is around $15 but may be higher depending upon which jurisdictions’ records must be reviewed.
• Click on the IntelliCorp background check link, https://youthcertify.candidatedirect.net, and enter the following password: rotary5340 (all small case).
• Follow the online instructions to authorize your background check and to make secure payment.
• Select the “return results to me” option, as that will let you review your results.

• The YC status of a Volunteer, including a YE Volunteer, will expire 5 years after the most recent date of becoming YC. To renew their status as YC, a Volunteer must complete all three of the steps above for Volunteers to become YC (i.e., submit a new District 5340 Youth Program Volunteer Application, submit a Certificate after retaking the online training through the California Department of Social Services, and have a Live Scan FBI background check).
• Status as a YE Volunteer, for all purposes, will expire on the earlier of the date the YE Volunteer’s YC status expires or 1 year following the date the most recent Intellicorp background check was passed. To renew their status as YE Volunteer, a Volunteer, must be a YC Volunteer and complete all of the additional requirements to be approved as a YE Volunteer by the District Youth Exchange Committee (including having an IntelliCorp background check).

• If you are a Volunteer in any Rotary Youth Program or activity except Youth Exchange (e.g., RYLA, LEAD, Model UN, Camp Enterprise, Interact, Rotaract, 4-Way Test Speech Contest, school reading or other enrichment programs, etc.), then you must be YC and your DOJ and FBI background check must have been completed within the 60-month period immediately preceding each day of participation in the Rotary Youth Program or activity.
• If you are a Volunteer in Youth Exchange, then (1) you must be YC, and your Live Scan DOJ and FBI background check must have been completed within the 60-month period immediately preceding each day of participation in Youth Exchange and (2) your IntelliCorp background check must have been completed within the 1-year period immediately preceding each day of participation in Youth Exchange.
• You can see if you are YC and when you completed the last background check(s) by doing the following: Click here to go to the Member Login screen of the District website; enter your “Login Name” and “Password” (if you don’t know them, follow the instructions for “Forgot login name?” and/or “Forgot password?”); click “Login”; click “Member Area” (upper right corner); in the blue menu bar select “Documents”; in the grey menu bar select “Documents”; select the “Youth Certification” folder; and select the “Youth Certification Spreadsheet” to see your status.